How to Calculate Prorated Rent Per Day?

Everyone’s familiar with the basic concept of rent, but Prorated Rent can be confusing for landlords and tenants. Prorated rent is the way to go for many people who are moving into a new place. But before you do, you need to know: how much do you have to pay for your apartment based on a different basis?

Prorated rent is the amount of money you pay for your apartment or home in proportion to how much time you use it. For example, if you move into your apartment on May 1st and then leave on July 15th, the rent will only be charged for those two months and 15 days.

This informative guide walks you through everything from prorated rent calculations to the benefits of paying prorated rent and factors you should know about before committing to a prorated rental agreement. So that next time someone asks, “How much is my rent?” you’ll be able to answer confidently.

Let’s dive in for more details!

What is Prorated Rent?

Prorated rent is a method of accounting for rent over time. It is defined as a tenant paying rent for the time they have lived in a property, but not monthly.

Prorated rent is a term that describes the amount of rent you will pay for the time you occupy a unit. This means that if you move into a unit in January and then move out at the end of April, your prorated rent will be calculated on the amount of time you occupied that unit.

Prorated rent is a common practice in the UK and US, where there are constantly months between tenants moving in and paying their first whole month’s rent. Prorated rent is the term used here. The term comes from “pro rata,” which means “in proportion.

How does it work?

Prorated rent is a clause in a lease agreement that allows the tenant to pay only a portion of the rent for each day they occupy the property. The amount of rent owed is calculated by dividing the full month’s rent by the number of days in the month and then multiplying it by the number of days used.

For example, say you pay $600 per month for rent. If you only use your apartment for one week out of every month, you would pay just $100 instead of $600—meaning that your landlord would be getting more money than they should be since they’re not providing any service during that week. 

The landlord and tenant will agree on how much of an allowance to make for prorated rent. This can be based on how long they expect it will take to find a new tenant or how long they expect it will take for repairs to be completed. You can find out how much-prorated rent amount is due by checking your lease or speaking with your landlord. 

Prorated Rent Calculation: How to do it?

Rent is an integral part of your monthly bills. It is a fixed expense that you cannot avoid paying. When you start renting a new apartment, your owner is required to give you a written lease.

This lease will explain what the tenant is expected to pay and when they are expected to pay it. The most common question tenants ask is how much rent they should pay for a prorated period.” 

There are several ways to calculate prorated rent.

Let’s discuss them in detail: 

  • Utilizing the 365-day year as the basis for the calculation
  • A method based on days in an average month
  • A Method of Banker’s Month
  • Monthly payment method
  • Online Prorated Rent Payment Calculators

No.of Days in the Year

Rental property owners who are landlords or tenants may encounter situations where they need to calculate prorated rent. One way to do this is based on the number of days a year (daily rent). This method will work with simple calculations, such as when you have a 30-day month, rent is paid on the first day of the month.

You can also use this method if you are new to renting and have never had to calculate prorated rent before. The following steps will help you calculate prorated rent using this method:

Let’s assume your decided rent for a house is $1,000

  • Multiply the annual rent by 12 (the number of months in a year): $1000 x 12 = $12,000.
  • Divide this amount by 365 (the number of days in a year): $12000/365 = $ 32.8 per day
  • Multiply this result by the number of days you use the house: $32.8 x 10 = $328

No. of Days in an Average Month

Since this method is based on the typical length of a month rather than the specific values of 30 and 31, we will use 30.42 days as our daily rate. This is a simple and convenient method because it doesn’t require any calculation. 

The rent is prorated by dividing the number of days in a month by 30.24. For example, if the last day of a lease agreement is May 1st and there are 10 days left in the month and per month rent is $1000, then the prorated rent for the tenant would be $661 ($1,000/30.24). This means that the tenant pays only $661 for 20 days of occupancy.

Flat 30 Days (Banker’s Month)

The banker’s month is a method of calculating rent, where the rent is calculated at a flat rate of 30 days.

For example, if you rent a property for $1,500 per month and the landlord says that you should pay the first month’s rent at move-in, they want $1,500/30 = $50/day.

This method is popular because it makes calculating prorated rent easy: if you move in on the 15th month, your first day will be the 15th.

The landlord would have rented out his property 15 days before your move-in date, so the prorated rent for those 15 days is $50/$15 = 3 days worth of rent (3 × $50 = $150). You owe only 3 days’ rent to cover those 15 days.

Monthly Rent

You must pay prorated rent whenever you move into a new apartment or house. It’s a common practice in the real estate industry and refers to the rent payment that covers only part of the lease term.

The best way to determine how much your prorated rent is each month is to look at your lease agreement. Your lease agreement should tell you exactly how much you will pay each month and when those payments are due.

Whether your lease doesn’t specify precisely how much you will be paying or when those payments are due, then you can use the method below to estimate what your prorated rent will be:

For example, Your yearly Rent is $2000, you have signed a 2-year lease agreement, and you move in on the 15th month of the agreement. 

  • Firstly calculate your per month rent, which is $2,000/12 months = $167
  • Multiply this number by the months you have lived in the apartment.: $167 x 15 = $2,505
  • You owe $2,505 for your prorated rent.

Online Prorated Rent Calculators

An online calculator is one of the easiest ways to calculate prorated rent. Online prorated rent calculators help determine how much you should pay for rent in a given month. These online tools will automatically calculate the amount of money you owe each day and then give you a total for the entire month.

All you need to do is enter the amount of time that has passed since the initial lease began and how much rent you paid during that period.

Several websites provide this service whether you’re looking for an online prorated rent calculator. You can find them by searching “online prorated rent calculator” on Google or another search engine of your choice.

How to Get Prorated Rent?

Prorating rent is all about fairness. It’s a way for landlords and tenants to settle on an agreement that meets everyone’s needs. For example, conceding that you’re moving out of your apartment at the end of June but will be paying Rent through July, it doesn’t make sense to pay the total price when you’re not living there.

On the other hand, if you have paid through July but need to move out early because of an emergency, it’s not fair for your landlord to keep all your money.

The first step for a tenant who needs their rent prorated is to get in touch with their landlord. This is because your landlord will need to approve your request.

You must be polite and respectful when contacting your landlord. This will help ensure that they will be more likely to agree with your request.

The landlord will inform you via email how much of the current month’s rent should be prorated if your request is approved.

In case your landlord doesn’t give you prorated rent; you may have some options:

  • First, check your lease agreement: There may be a provision that allows for prorated rent in case of a late payment or another breach of the lease. However, you may have to sue for the total rent owed if your lease does not contain such a provision. 
  • Negotiate with your landlord: If you’re having trouble getting paid prorated rent, try negotiating with your landlord before taking legal action.
  • Most landlords are happy to negotiate with tenants rather than fight them in court over small amounts of money; this can save both parties time (and stress) and make everyone happier in the long run.
  • Get an attorney involved if necessary: When your landlord continues to deny paying prorated rental payments after multiple attempts at negotiation, consider hiring an attorney specializing in tenant rights law. A qualified attorney can help mediate between you and the landlord.

When Do Landlords Use Prorated Rent?

Prorated rent is a common practice in the landlord-tenant world. When you’re moving out of an apartment or house, you may have heard about it and wondered what it means.

Prorated rent refers to the amount of money a landlord will charge you for the days you live in their property but aren’t paying rent. This can be incredibly confusing if you’re moving out of your home or apartment at the end of a month and prorated rent seems to be another way for your landlord to make more money.

In most cases, landlords charge prorated rent because they’re trying to recoup the costs of having an empty unit. This could be due to paying rent on the unit while it sits empty while they wait for you to find a new place or because they’re making up for lost income from not renting it during that period.

Tenants are typically expected to pay any additional charges related to utilities or other services during this time, security deposits, and nonrefundable fees (like cleaning fees), but not regular rent payments.

Benefits of Prorating Rent

Rent prorating is a way to pay rent before the lease starts. Rent prorating is also called “rent in advance.” The tenant pays a portion of the rent before moving in or out. The tenant may be required to pay the entire amount of rent in advance or only a portion.

Rent prorating can be helpful for both landlords and tenants.

Benefits For Tenants

  1. Rent proration is a great way to save money. It allows you to pay your rent in installments instead of all at once. You can pay your rent in full each month or pay it in prorated segments throughout the month.
  2. Prorating rent is a way of dividing up the total cost of your monthly rent so that it’s more manageable for you. It’s helpful when you need to move in or out at any time during the month. 

You can also use prorated rent if your lease has a flexible end date, but you want to stay with the same landlord because they offer you good service and a great location.

  1. Rent proration also reveals who your landlord is since they will collect their rent from you directly every month instead of letting them collect it from someone else. This gives you control over who gets paid and makes it easy for both parties involved to keep track of things more manageable than ever before.
  2. Prorating rent also makes life easier because it does not require paperwork, so no contracts or leases are involved with the process. To stay, the person who signed the lease agreement with their landlord must pay their rent in full every month per the terms of their contract.

Benefits for Landlords

  1. Landlords may want to use it to get extra money up front from tenants. This can help them avoid getting stuck with an empty house if a tenant moves out early. It also helps landlords save money on utilities since they don’t have to pay for electricity or gas when nobody is living in the unit.
  2. Rent prorations also help landlords know what kind of renter they have and how much they should expect them to pay in the coming months.

For example, if you have a tenant who lives at your property from June 1st through July 31st, you can see how much this person paid during those months when you do your accounting at year-end. 

  1. Landlords often use rent prorations that need to fill vacancies or want to prevent tenants from leaving abruptly. The advantage of this arrangement is that it ensures that you will have a suitable tenant for the long term.

This may be an attractive option if you know that you want someone to live on your property for several months. It also gives you time to find another renter if something happens unexpectedly with this particular person (such as they lose their job).

  1. Most landlords decide how much they want for rent based on what similar properties are renting for in the area. Although this method works well for most landlords, there may be times when a tenant will pay more than what you expected due to location or other factors.
  2. By offering rent prorations, you can lock in higher rental fees from interested tenants and keep that money where it belongs, in your pocket!

The legality of Prorated Rent

With the advent of the new year, many people are left wondering about the legality of prorated rent. The answer to this question is both simple and complex.

No law states that prorated rent is illegal or otherwise, but rather it is just a matter of whether or not your landlord will allow you to pay only what you owe for the period you were living in their property.

Supposing that your landlord does not want you to pay a lower amount than what they usually charge for rent, there are no laws against them denying your request for prorated rent. However, if they agree to allow this payment arrangement, there are no laws against them agreeing.

Moreover, the legality of Prorated Rent varies from state to state, so it’s essential to check with your landlord before signing any contracts. Other states allow it, but only if they have a clause in their rental agreements that allows them to do so.

For instance, In New York State, this practice is only legal if both parties agree to it in writing before agreeing.

On the other hand, some states have no laws governing this practice, and it’s considered legal everywhere else.

Factors to Consider Before Prorating Rent

Rent prorations are common in commercial leases. The landlord will want to prorate the rent, and the tenant will want to avoid it if possible. A tenant’s willingness to pay prorated rent depends on several factors.

The following factors should be taken into account when calculating prorated rent:

  • How long have you lived in the unit?
  • When do you want to move out?
  • When does the owner send the monthly bill to the tenant?
  • When does my lease begin and end formally?
  • Do your landlords have rules about how much you can charge for prorated rent?
  • How much of the month do they expect you to pay?
  • How much does it cost?
  • What happens if I move out early? 

In addition, suppose you’re unsure how much money should be deducted from the remaining days of your lease, ask your landlord for guidance. They’ll be able to tell you their policies regarding this issue and give more specific instructions on how much money they’d like deducted from your final payment to match their expectations.

Tips for Prorating Rent

Prorating rent is an easy way to stay on top of your finances. Despite its simplicity, it can be confusing. If you’re new to prorated rent, here are some tips to help you get started.

  • First, decide how often you want to prorate your rent.
  • If you choose to pay monthly, the payment will be prorated. However, if you prefer a quarterly or annual payment plan, every three or twelve months will be prorated.
  • Next, decide how much time (in days) each payment period will cover. This is the number of days that will be subtracted from the end date of each payment period before it’s due and subtracted from the start date for each new payment period after it’s finished paying off its balance (if there is any). 
  • If you’re new to prorating rent, start with a small amount of money. This can be as little as $10 or $20—whatever you feel comfortable with!
  • Make sure your landlord agrees ahead of time that they’ll accept a partial payment from you if you’re unable to pay in full.
  • Whenever your landlord refuses, don’t despair! You can still agree with them: maybe they’ll let you pay in installments over time or something else along those lines so that you don’t get evicted over a small amount of money.
  • Don’t be afraid of asking questions about prorating rent—you might not know everything about it yet! That’s okay; ask, and someone will help you figure it out together.
  • Always remember that there’s always more than one way to do something, which means there’s more than one way to handle prorating rent.


Is Prorated Rent Based on 30 or 31 Days?

The answer depends on the lease agreement. When calculating prorated rent, the number of days you use is based on the number of days in the month. Whenever you use 30 days, you’ll have to divide your monthly rent by 30 and then multiply that by the number of days used. You can also use 31 days to account for a leap year.

Most of the time, rent is prorated based on 30 days, so if your rent is due on the 1st day of the month and you move in on the 15th, your landlord will prorate your rent based on 30 days.

Your landlord will prorate your rent based on the 31 days after the 16th if you move in on or after that date. However, if you’re late paying rent, this can affect how much is due to your landlord.

With the condition that the landlord charges you for more days than you lived there, they may violate your legal rights as a tenant. The best thing to do is to speak with an attorney about your rights and options under the law.

What is a Prorated Refund?

A prorated refund is a reduction of rent that occurs when a tenant leaves mid-lease, and the landlord has to re-rent the unit. It is calculated by dividing the remaining rent due by the number of days left in the lease term and then multiplying it by what was paid by the tenant.

For example, if a tenant moves out on day 1 of their lease term, they would receive a full refund for the remaining balance; however, if they move out on day 60, they would receive a prorated refund of 40% (60 days divided into 90 days).

Some states require landlords to provide an itemized list of charges that make up a prorated refund. Other states do not require landlords to provide this information, making it difficult for tenants to dispute any charges in their prorated refund.

Landlords may include late fees, repairs, or cleaning costs in their prorated refunds, even if the tenant did not incur those charges. Tenants cannot know what these charges are or whether they are legitimate until they receive their final move-out inspection report from their landlord.

Is Prorated Rent Normal?

Prorated rent is a common practice in the apartment industry, but it can be confusing to renters unfamiliar with this practice. As we know, it involves two parties, the landlord and the tenants.

As a tenant, the idea behind prorated rent is that you will pay less than the total rent if you move in partway through a month or during the middle of a month.

For example, if you sign a lease for an apartment on May 5th and move in on May 15th, your landlord may not charge you for May 1st through 14th since you did not live there during those days. Your first month’s rent would be $500 instead of $600.

However, in the landlord’s case, Prorated Rent is standard when you sign a lease for a new apartment. This means the landlord will calculate how many days are left in your old lease and charge you for those days. It’s not uncommon to pay prorated rent when moving out of an apartment.

Most rental agreements include a provision that allows the landlord to collect prorated rent from tenants who move out before their lease expires. This provision is included because it often takes days or even weeks for landlords to find new tenants after one moves out of an apartment.

When your landlord wants you to pay them prorated rent, they will include this provision in your rental agreement and explain how much you owe them for each day you live.

How is Room Rent Calculated?

Room Rent Calculations depend on the size of the room and the number of people staying in it. This can be calculated by dividing the total room rent by the number of people staying.

Room Rent can also be calculated based on square feet or length x width. The cost of renting a room is usually calculated by figuring out how much each square foot of the room costs. For instance, whenever your landlord says you can rent a 400-square-foot room for $400 per month, you will pay $100 per month for every 100 square feet.

The more people who live in a room, the cheaper it will be. You may have to negotiate with your landlord about how many people can live in a room.

This can be difficult if you have roommates who do not want to leave their living arrangements and are unwilling to compromise on space and privacy issues.

You may also have some say in what amenities are included in your rental agreement, such as parking spaces or storage lockers for bikes or other belongings.


Prorated rent is becoming more and more popular as time goes on because there are many benefits associated with this type of rental agreement. It can help landlords avoid losing money on a property and help tenants avoid paying a total price for a property they may only be staying in temporarily.

However, there are risks involved with any rental agreement. So it’s important that you understand all the terms and conditions before agreeing to sign up for one so that there are no surprises later on down the road when you’re trying to figure out why you didn’t receive all your money back after moving out!

Hopefully, we have covered all the basics and some of the benefits and factors to consider before making such a decision in this guide. If you have any questions or need more information about prorated rent, feel free to contact us!

Sabine Ghali

Sabine Ghali

Helping real estate investors build wealth over time

Sabine Ghali, Managing Director at Buttonwood Property Management, Award Winning Real Estate Broker and an Entrepreneur at heart. Sabine is on a mission to help investors create real estate wealth over time in the Greater Toronto Area. Sabine is published in a number of media outlets, including Toronto Star, The Globe and Mail, Toronto Sun, Entrepreneur, Forbes, and Gulf News, among many others.